Cancellation, Refund, and Registration Policy
Important Dates
July 31, 2026 – Early-bird registration deadline
August 20, 2026 – Refund request deadline for in-person registrations (60 days prior to the close of registration)
October 12, 2026 – Final registration deadline (7 days prior to the event)
Last day to register for in-person or virtual attendance
Deadline to submit substitution requests
All registrations must be paid in full
Membership Rates
Discounted member registration rates are available to current, paid NACEP members only.
You must have an active membership at the time of registration to qualify for the member rate.
If you register at the non-member rate and later become a member, the difference in registration fees will not be refunded.
Refund Policy
Refund requests for in-person registrations must be submitted by August 20, 2026.
Approved refunds will be issued minus a $100 administrative fee.
No refunds will be granted after August 20, 2026.
Virtual registrations are non-refundable.
Substitutions
If a registered attendee is unable to attend, they may transfer their registration to another individual.
All substitution requests must be submitted by October 12, 2026 using the official substitution form.
Final Note
Substitutions: If you register and are unable to attend, you may substitute another person in your place by using this form.
Liability: NACEP reserves the right to cancel the conference in the event of circumstances beyond its control. The total amount of liability of NACEP and its partners will be limited to a refund of the registration fee. Attendees who purchase non-refundable airline tickets do so at their own risk.
Fees for this self-sustaining conference are estimated to cover the costs, which include staff salaries, registration, conference program app, record keeping, planning and evaluation, and may include food, alcohol, taxes, and service fees to vendors, and room rebate fees from the event hotel.
Accommodations: NACEP is committed to providing universal access and reasonable accommodation to all of our events. If you have a disability and require special accommodations in order to participate in the conference fully please get in touch with the conference services team at conference@nacep.org.
NACEP and its partners welcome all individuals to attend our conference. We provide equal opportunity without regard to race, color, creed, religion, national origin, sex, sexual orientation, age, disability, veteran status, marital status, or gender identity in accordance with applicable federal and state statutes and regulations.
Video/Photo Release: Photographs and videos will be taken during the conference for later use by NACEP for its website, publications, and promotional materials. If you prefer not to have your photo/video used, please notify the conference services team at conference@nacep.org.
